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Dick passed away this morning. My thoughts and prayers go out to Arlene and the rest of his family. I know I can speak on behalf of the entire trapshooting community in saying that he will be sorely missed.
It’s probably not happening on the user side of things. This website is built using WordPress, which is very hackable if certain security steps aren’t taken by the owner of the site. Take a look at this article for suggestions on how to harden the security of a WordPress site: https://codex.wordpress.org/Hardening_WordPress
Thanks to all the volunteers and donors who are working hard to keep this organization afloat.
What is the significance of the highlighting in the first document?
I’m not at all questioning the intent of you or the other directors. I trust that you all have the best intentions for the association. But legally, you are bound to the documents that define our association. Much like the government is bound to the documents that define our country. If something wasn’t done right, you need to go back and do it correctly. If you screwed something up while running your business, would you just ignore it and not correct it because your intentions were good at the time?
Assuming the election was invalid, your situation is this. The President is absent from his post because he didn’t resign in writing, and the 1st Vice President resigned so his post is empty. That means the 2nd Vice President is the acting official for the organization. You can still do stuff in this model (the bylaws are pretty clear about this). You have a newly nominated director from the N/E zone, so your board consists of 7 zone directors and the ATA Delegate. Your quorum is 5. You can call a special session or wait until the next scheduled board meeting to attempt to gain a quorum and sort things out legally. This could include removing the absent President from his post (assuming he still hasn’t submitted written resignation) and then nominating and electing new officers of the organization.
How to do all of this stuff is defined in the bylaws. If you’d like any help interpreting the document, I would be willing to offer my opinion.
I just want to be clear about something. I very much want to see the board succeed at everything they do because it means that the WTA will also succeed. But the bylaws are a legally binding document that must be adhered to in order for the association to exist. IF there was an election that took place that was not in accordance with the bylaws, then corrective action needs to be taken so that a new election can be held in compliance with the bylaws at the next meeting or at a special session of the board of directors. All of this needs to be recorded and documented with detail so evidence can be produced on demand (either by the membership or any auditors who might come knocking).
Also, it is imperative that every single director and officer of the association be familiar with the bylaws and have them at their fingertips. This is no different than the ATA Delegate needing to be familiar with the ATA Rulebook. It’s part of the job.
We all know being a director is a thankless job, but it is also one of great responsibility to the association. This responsibility must be embraced and be a guiding principle for everything the board does.
Actually Dan, the minutes only show nominations and seconds to the nominations, followed by a dissent and then say “so carried.” Was there even a vote? If so who voted yea and who voted nay? You saying “the vote was legal” does not prove it to be so. As a member of the WTA, I am requesting evidence of this.
Also, the bylaws state that written notice is required to be submitted for the resignation of any board member/officer of the organization. It sounds like you received that from Glenn via email, but it’s not clear if this was received from Bill. If he has not yet submitted a written resignation, then he is still the acting President of the organization and the nomination/election that took place for President is null and void.
You may respond to me here or by sending me an email at email@example.com. Thank you.
I would like to see public record of the directors’ reasons for resigning if they offered them up. These should be documented in the meeting minutes unless the person resigning doesn’t wish for their reasoning to be known.
Also, at the end of the minutes it appears as if an election took place, and I’m curious if there was a quorum as defined by the association by laws. I’m not necessarily for or against the folks who were elected, but if it didn’t happen legally then it is null and void until there is a quorum.