Minutes: May 31, 2015
WTA BOARD OF DIRECTORS
Teleconference Meeting May 31, 2015
The 5/31/2015 teleconference meeting of the Wisconsin Trapshooting Association Board of Directors was called to order at 6:30 p.m. by President Bruce Stiteley. Directors on line were 1st Vice President Bill Simonar, 2nd Vice President SE: Don Mittag, SW: Jerry Farnsworth, SW Adam LePine, NE: Dave Wehmeir, NW:Glenn Hamerly, 1st Alt. Delegate Kevin Doerring, Dwight Paulin 2nd Alt Delegate, Jim Kroeplien, Treasurer, and Secretary Theresa Howland. Absent for teleconference was SE: Gary Fechter. Joining our meeting was Dennis Taylor, Jeff Recob and Bill Recob.
Building: The first conversation for the night was about a temporary building that Jeff and Bill Recob have been looking into. Bruce asked them to give the details of the building to the Board of Directors. Jeff had sent an email to the directors before the meeting so that the directors would have some advance information to go on during the meeting. Jeff said that he has been looking into a temporary building through Affordable Buildings, which could possibly be put up as soon as June 27th. This building would be a 45’ by 80’ built with trusses and on top of a concrete slab. The total cost of this building, concrete and assembly would be $49,601.49. Jeff said that he does have a few investors to help with this cost. He then said that he could help with the other costs but asked the WTA to do fundraisers or raffles to help repay this money. This building could eventually be moved or sold when the WTA gets the funds to erect a more permanent structure.
Bruce asked for questions and comments. Don asked how tall the building would be. Jeff said that it would be 15’11” on ends and 17’11’’ to the center of the trusses. Don also thought it would be good storage for winter. Also it would be nice to see more progress for this year. Jerry agreed with Don, it would be good to see progress. Glenn also thought with the building we would be able to get other functions which would help our income. Denny also thought this building, would help him to be able to pursue other functions for more income. Adam said it would be good to see the growth but he did have concerns about spending money right now given our financial situation.
Bruce inquired about insurance, Denny said we would have to get insurance of course, but it shouldn’t be too costly. He also talked to the building inspectors and because it is not considered a permanent building, there aren’t as many restrictions. Bruce asked Jim how much is in the building fund. Jim said there is about $23,000 in the building fund and about $3400 in the checking. Most bills are paid.
Jeff said a building at the Homegrounds would help to get other events out there. Most events usually need a building to work out of and a building would allow many more functions to be held at the Homegrounds. He had called around to customers that have put up this type of building. They were satisfied with the results and sturdiness. This building would be helpful for the fish fry.It would also help for future banquets.
Don said that the generosity from the Recob family has been phenomenal and should be noted and given a big thank you.
Don made a motion to go ahead with the building outlined by Jeff Recob made by Clear Span. This motion was seconded by Glenn. The results of the vote were 6yea and 0 nay. The motion was carried and Jeff said he would get the ball rolling and order the building.
Bruce: Bruce said there is still a big concern about the trophies and whether they were ordered. Time is running out and we need to find out if they all have been ordered. Denny said that if they are not ordered soon they would not have enough time to get them. Don said he would talk to Rick tomorrow and see if he can get a hold of Gary to see if things are ordered or not. He would send out an email to the Board when he gets some information.
Bruce asked how we handle getting the payment for the Kettle Moraine Shoot. Dennis said that Jim sent them an invoice. Jim said he sent it out and already received the payment of $8,262.
Bruce also asked Dennis if the camping is picking for the weekend of the SCTP Shoot. Dennis said that it is starting to pick up some. Also reported that they are up to 1000 shooters so far for that weekend.
Bruce asked Kevin how it works for buying guns for the banquet. Would we be able to purchase it under the WTA or does one of the Directors have to purchase them under their name. Which way would it make it easier to transfer the guns to the winners? Kevin said he would look into it and let him know.
Glenn: Glenn asked the Board about the requirements for the Zone Shoots. Don said he looked it up and it was 700 singles, 700 handicap and 400 doubles for the two years combined.
Kevin: Kevin let theBoard know that he has all the buckles for the zone shoots. He will make sure that they all receive them before their shoots.
Jerry: Jerry said that he would be willing to take over the setting of traps this year. One thing he was wondering is if anyone knew if Rick was coming so that he could talk him through the first few times to make sure it goes smooth. Don said he would talk to Rick when he calls him to see if he would be willing to help and maybe get a list of helpers he had last year.
Jim: Jim asked about getting a golf cart for the FFA members who will be selling water. The golf cart would have to be big enough to fit a few coolers in the back. Don said that he would look into what is ordered and try to get one changed for the FFA group. Jim also asked if anyone would have an idea about how much water and Gatorade to buy for the SCTP shoot. Bruce said he might want to buy high and it would give him an idea and he could use the left overs for the state shoot.
Jim also asked about how many checks he would need to order for payouts at the state shoot. Last year they didn’t have enough so he was wondering how many to bring. Bruce said maybe bring $2000 that way we should not run out.
Jim mentioned a spin to win game they do at his club, wondering if it would be tried for a fundraiser.
He also asked if the Board were thinking about ordering something like pens or pencils to put in the bags that will be handed out. Don said we can put just about anything in it. He said that Dennis was going to ask area businesses if they’d be interested in putting coupons in the bags. We will also be including the surveys in each bag.
Theresa: I asked the Board if they were going to pay workers the same as last year. If so I would like to contact them to make sure I have enough workers. The Board agreed to pay the same and I can contact the workers for the state shoot.
Meeting was adjourned at 9:00.
Next meeting: There was no set date for the next meeting, Bruce said that he would call a meeting within the next few weeks.