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Minutes: March 11, 2013


Teleconference Meeting March 11, 2013

The 3/11/13 teleconference meeting of the Wisconsin Trapshooting Association Board of Directors was called to order at 6:35 p.m. by President Bruce Stiteley. Directors on line were SE: Don Mittag, Gary Fechter, SW: Ken Cerney, NW: Glenn Hamerly, Delegate Rick Tesker, Alt. Delegate Kevin Doerring, and Secr./Treas. Arlene Otto. Dwight Paulin, Bill Simonar, Dennis Taylor & Gary Strasser were excused.

Bruce reported on the progress of the Business Plan. Rick supplied Jeff Ebel with tax and assets figures. Jeff will have the Business Plan completed by the end of this week. The next step is to review it and then present to lenders. The Saratoga bank contacted Bruce with their interest in providing a loan, presenting him with the benefits and less beneficial aspects of a bank loan vs an SBA loan. Bruce will also present this along with a proposal to a financially interested person.

Dennis will confirm the authorization by the State is in place for electrical, water and sewer prior to requesting bids. These requests for bids will have a time deadline for expediency. The building committee has the authority to select bids.

Don reported on meetings he and Dennis attended along with Fritz Thistle and Fred Kasten, in Madison last week. GEC gave a presentation of what they can do for us, such as drawing up a possible main building with background to be used for advertising purposes. They reviewed preliminary layouts for shower houses, similar to State Parks and campgrounds. There will be 8 stalls, 6 of which are uni-sex, and 1 male stall & 1 female stall designated for handicapped, and an area in the middle for storage purposes. There will be 4 sinks on the outside of the building. Jessica displayed a new design for our logo, our state with WTA Emblem in left center. She presented copies of the invitations for the ribbon cutting that will be sent to city, county, state dignitaries, all gun clubs, and WTA members. The Fox TV channel in Madison proposed a 30 second TV spot to advertise the grand opening. There would be 48 spots during the day and evening hours. Half of the TV ad would be promoting our campgrounds. Approximately one fourth of the advertising costs would be offset by the grant. She also suggested providing coffee, juice, and bakery for those present (number uncertain) following the ribbon cutting ceremonies. She is checking on the cost of providing name badges for dignitaries, All-State Team, High Average Award recipients, Hall of Fame, and Board members.

Dennis and Don then met with Team Engineering in Loganville to go over the sewer and water drawings.

Bruce reported the Board received 7 applications/resumes for the managerial position. Following much discussion, it was decided to establish a hiring committee of three – Ken Cerney, Don Mittag, and Rick Tesker. By April 1st, each Board member should submit to Don, 10 questions they would ask a prospective managerial candidate encompassing managerial skills, mechanical skills, maintenance, knowledge of camping, marketing, business, and customer friendliness with positive attitude, to Don by April l. The committee will review and compile them into a questionnaire to be completed by the applicants and returned to Don, who will copy to the committee. The committee will then narrow the applicants down to the top 5 for Board selection. Cut off date for receiving applications will be April 15, as will be reported on our Website. Date of hire will be June 1.

Glenn will begin trap help training next week. Trap machines will be ready for pick up by May 1. Dudley Larson is picking up and delivering the trap houses and the trap machines. Thanks to Dudley.

Bill reported that the west campgrounds are full and there are currently 13 vendors.

Arlene reported Presquad opens at 2:00 a.m. CENTRAL TIME on May 1 continuing through July 1. Opening time is set by Presquad.com. There will be squads set aside for handicapped/chair shooters. On Tuesday, July 16, the office area will be open from 7:30 to 9:15 a.m. Closed until 11:00 a.m. for the ribbon cutting ceremony. Open until 5 p.m.

Don will review the insurance policies that are already in place for updating.

Connie’s Report: She asked that she be copied on all that is transpiring. Don asked that in return he be copied on all that she is doing, including sponsors, ideas, numbers attending the ribbon cutting, etc., so that there are no duplications and that the Board is aware of what is being done. It was agreed. This week she is contacting the food vendors to select one, and suggested the WTA make a 5-7% profit on the food sales. Don said it was more of a priority that we get good food at a lower cost to the shooter than to make a profit. When she gets the results from each of the possible vendors, she is to give them to on for selection. Space for the food vendor will be near the tents. Camp grounds in Adams county asked if we would direct overflow to them. We will consider that at the time of the shoot.

Meet & Greet: The Pig Roast would feed approximately 200 people. Now that it is out on the web that it is free to everyone, how to limit it to 200 people was discussed. Distribution of tickets was a possibility. It will be discussed further at the next meeting. Steve Wolf, through Miller Brewery is donating 30 cases of beer. A Liquor license was discussed. Because we are not selling it, there should be no need for one. Connie will confirm this. It was asked if we would want a vendor to serve beer/liquor. Bruce and Don said no for the present time. We may change that once we have a building.

Connie suggested we have our next non-teleconference board meeting at Sherwood Lodge. Bruce told her to get the contact persons name for scheduling.

Refuse and recycle pickup was discussed. Connie continues to be working on that. Connie has been contacted regarding camping for the 110th Harley anniversary ride, from the Town of Rome to Milwaukee over Labor Day weekend, in conjunction with an anniversary ride in Rome, Italy. She will get costs of Portable toilets and showers & check with other campgrounds on their pricing for that weekend. She will need to reply to the Harley group by March 30.

Bruce thanked Connie for her report and asked that she join us for the next teleconference meeting, to be Monday, March 18, at 6:30 pm.

Meeting adjourned at 9:00 pm.

Respectfully submitted
Arlene Otto – Sec/Treas.